Terms and Conditions of Sale
Terms and Conditions of Sale
Last Updated: 06.30.2021
1. ENTIRE AGREEMENT/ORDERS.
This agreement is between CDI Energy Products, LLC (“CDI”) and the purchaser as identified on CDI’s acknowledgment (“Purchaser”). No order for CDI’s goods or services shall be binding upon CDI until acknowledged in writing by CDI. Such written acknowledgment and these Standard Terms and Conditions of Sale (the “Terms and Conditions”) constitute the entire agreement (the “Agreement”) between CDI and Purchaser. Any purchase order, offer, or counter-offer made by Purchaser before or after CDI’s written acknowledgment is rejected and all documents exchanged prior to CDI’s written acknowledgment shall constitute preliminary negotiations and are not part of any agreement between the parties. Communications, orders, acknowledgments, and any other types of documents submitted by Purchaser or included on Purchaser’s own purchase order forms, which contain language modifying, adding to, contrary to, or inconsistent with these Terms and Conditions, or the Agreement are hereby expressly rejected and of no force or effect. Acceptance of this Agreement is expressly made conditional upon Purchaser’s assent to these Terms and Conditions. In no event will CDI be deemed to have in any way agreed to change, enlarge or modify its liabilities or obligations as fixed by these Terms and Conditions including, without limitation, situations in which CDI satisfies an order submitted on Purchaser’s own purchase order form.
Purchaser shall have been deemed to agree to these Terms and Conditions upon the earlier of (a) acceptance of CDI’s quotation, (b) acceptance of delivery of the goods or services, or (c) the issuance of a purchase order to CDI, which conforms to CDI’s quotation.
No acknowledgment by CDI and no provision of CDI’s Terms and Conditions shall be subject to change in any manner except as agreed to in writing by an officer of CDI.
Until acceptance of a purchase order is acknowledged in writing by CDI, all prices are subject to change. Written quotations expire fifteen (15) calendar days from the date of quotation unless otherwise agreed upon in writing by the parties. Verbal quotations are non-binding on CDI. Quoted prices do not include sales, excise, municipal, state, or any other government taxes. All taxes and other governmental charges upon the production, manufacture, distribution, sale, or use of goods or services to the extent required or not forbidden by law to be collected by CDI from Purchaser, shall be paid by Purchaser to CDI unless Purchaser furnishes CDI with exemption certificates acceptable to the relevant taxing authorities. CDI reserves the right to revise the final quoted prices of work in the process due to any change in the order on the part of the Purchaser.
3. TERMS OF PAYMENT.
Invoices are due and payable by Purchaser net thirty (30) days from the date of invoice unless otherwise agreed upon in writing by CDI. Past due accounts will bear interest at the greater of: (a) the maximum interest rate permissible by law, or (b) a rate of 3% per month of the outstanding amount. All invoices shall be paid in U.S. dollars unless otherwise agreed upon by CDI in writing. Acceptance of bank drafts, checks, or another form of payment shall be subject to immediate collection of the full face amount thereof. CDI may, at its discretion, impose a transaction fee on payments processed via wire transfer or by Letter of Credit.
CDI reserves the right at any time to suspend credit or to change credit terms provided herein when in its sole opinion the financial condition of Purchaser so warrants. In such case, in addition to any other remedies provided herein or by law, CDI may request cash payment or satisfactory security from Purchaser prior to shipment of goods. If delivery is delayed or deferred by Purchaser beyond the scheduled date, payment shall be due in full when CDI is prepared to ship the goods or perform the services. The goods may thereafter, at CDI’s option, be stored at the risk and expense of Purchaser.
In the event of nonpayment of an invoice when due, and without prejudice to CDI’s other rights and remedies under the law, CDI shall have the right to suspend its performance hereunder, including without limitation, any further work, or the delivery of future goods under this Agreement or any other agreement with Purchaser until such invoice is paid in full; provided, however, that if such invoice remains unpaid for more than five (5) days after Purchaser’s receipt of CDI’s written demand, CDI may terminate this Agreement without penalty or liability to Purchaser.
CDI shall not be liable for any damage as a result of any non-delivery or delay due to any cause beyond CDI’s reasonable control, including, without limitation, changes by Purchaser that impact any delivery date or otherwise cause delay unless otherwise agreed upon by CDI in writing; an act of God; act of Purchaser; embargo; other government act, regulation or request; fire; accident; strike; war; boycott; slowdown; riot; or delay in transportation or inability to obtain necessary labor, materials, or manufacturing facilities.
5. SHIPMENT/RISK OF LOSS.
Unless otherwise noted, all sales of goods are made Ex Works CDI’s facility (Incoterms 2020). Risk of loss shall pass from CDI to Purchaser upon CDI’s delivery of the goods to Purchaser’s shipping courier. CDI will use commercially reasonable efforts to meet delivery dates stated in advance of actual shipment of goods or performance of services, but in no event shall such quoted delivery dates be deemed to represent fixed or guaranteed delivery dates. Under no circumstances will CDI be liable to Purchaser or any third party for claims related to the late delivery of goods. Claims for shortage or other quantity errors must be made in writing to CDI within five (5) days after receipt of shipment. Failure to give such notice shall constitute unqualified acceptance of the goods and a waiver of all such claims by Purchaser.
CDI, in its sole discretion, may accommodate Purchaser requests for delivery of goods in installments if such requests are confirmed in writing by CDI. Such installment deliveries, when separately invoiced, shall be paid for when due per invoice without regard to subsequent deliveries. Delay in delivery of any installment shall not relieve Purchaser of its obligations to accept remaining deliveries.
All tools, patterns, and other equipment used in the manufacture of any of CDI’s goods or performance of any of CDI’s services shall remain the property of CDI unless otherwise expressly agreed upon in writing by CDI. Purchaser shall not permit any third party to use such equipment nor disclose to any third party any technical, dimensional or design details, or any other information in respect of such equipment at any time.
Purchaser acknowledges that it has selected and ordered goods based on its own skill and judgment and agrees that it is responsible for ensuring that the goods selected are fit for Purchaser’s purpose. CDI warrants only that such goods have been produced in accord with CDI’s standard practices with regard to materials and workmanship and no samples or prior description of goods shall constitute an express warranty by CDI. If goods are non-conforming to CDI’s written acknowledgment, CDI, at its option and subject to the terms of this Section 7 and Section 9, will either (i) allow Purchaser to return the goods and receive repayment of the price or (ii) repair or replace the goods. No goods are to be returned to CDI without the prior written consent of CDI and the assignment of a return goods authorization number by CDI.
Purchaser is liable to pay for all associated costs incurred by CDI due to Purchaser’s selection of non-compliant or defective designs and materials. These associated costs are calculated based on any additional costs incurred by CDI in managing the non-compliant or defective products, including, but not limited to, all reworks, investigations, and other consequential costs.
CDI shall not be responsible for any selection made by Purchaser and will not have any liability to Purchaser for any loss, damages, costs, or expenses suffered by Purchaser as a result thereof.
(a) THE WARRANTY IN THIS SECTION 7 IS IN LIEU OF ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ANY OTHER WARRANTY IMPLIED BY STATUTE, COURSE OF PERFORMANCE, USAGE OF TRADE, OR COURSE OF DEALING, AND OBLIGATION ON THE PART OF THE SELLER.
(b) CDI shall have no obligation under this warranty if damage to the goods occurs because of Purchaser’s failure to comply with CDI’s written storage procedures for the goods or improper handling or operation, modification of the goods, abuse, misuse, unauthorized repairs made or attempted and/or where equipment is operated above rated capacity. In response to any warranty claim hereunder, CDI shall have the right to inspect the damaged or defective goods.
(c) No agent, employee, or representative of CDI has authority to bind CDI to any affirmation, representation, or warranty concerning the goods sold.
(d) Upon receipt, Purchaser shall inspect the goods. All notice of claims, including claims for alleged defective goods, must be made within (i) thirty (30) days of receipt of such goods; or (ii) prior to the installation of such goods into any other products, whichever period is shorter (collectively, the “Inspection Period”). If no notice of claim is made within such Inspection Period, the goods shall be deemed to be irrevocably accepted by Purchaser and all claims against CDI are waived and forever barred. Purchaser agrees that any litigation or arbitration relating to any claim must be commenced within one (1) year after the date of shipment by CDI. Purchaser hereby expressly assumes all liability for all damage and injury occurring before and after said time periods if notice is not made pursuant to this Agreement.
8. PURCHASER SUPPLIED MATERIALS.
Purchaser warrants that any materials, inserts, or parts supplied to CDI will conform to all indicated specifications and will be timely delivered. CDI shall not be liable for any damages related to parts or materials supplied by Purchaser, including damage to the part or material itself, or damage caused by defective materials, inserts, or parts. CDI extends no warranty and shall not be liable for any CDI goods that are defective as a result of Purchaser supplied materials, inserts, or parts and Purchaser shall be required to purchase any goods into which CDI incorporates any Purchaser supplied materials, inserts, or parts at the then applicable price for such goods.
9. LIMITATION OF LIABILITY/ INDEMNITY.
CDI’s liability on any claim for loss or damage arising out of any transactions under this Agreement or from the performance or breach thereof or connected with any goods or services supplied hereunder, or the sale, resale, operation, or use of goods, whether based on agreement, warranty, tort (including negligence) or other grounds or theory of liability, shall not exceed the price allocable to such goods or services or part thereof involved in the claim, regardless of cause or fault. Purchaser’s remedies are limited to the return of non-conforming goods and repayment of the price or to the repair and replacement of non-conforming goods, subject to the provisions of Section 7. This limitation of liability and remedies reflects a deliberate and bargained-for allocation of risks between CDI and Purchaser and constitutes the basis of the parties’ bargain, without which CDI would not have agreed to the price or terms of this transaction.
CDI SHALL NOT, IN ANY EVENT, BE LIABLE WHETHER AS A RESULT OF BREACH OF AGREEMENT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER GROUNDS FOR INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF GOODS OR ASSOCIATED PRODUCTS, LOSS OF GOODWILL, BUSINESS INTERRUPTION, COST OF CAPITAL, COST OF SUBSTITUTE GOODS, FACILITIES OR SERVICES, DOWNTIME COSTS, OR CLAIMS OF CUSTOMERS OF PURCHASER FOR SUCH DAMAGE. In addition, if CDI furnishes Purchaser with advice or other assistance regarding any goods or services supplied hereunder, or any system or equipment in which any such goods may be installed, and which is not required pursuant to this transaction, the furnishing of the advice or assistance will not subject CDI to any liability, whether based on agreement, warranty, tort (including negligence) or other grounds.
In the event Purchaser modifies CDI goods or incorporates CDI goods into another product or component part, Purchaser agrees to hold harmless, fully defend, and indemnify CDI, including its directors, officers, employees, agents, and representatives (collectively, “CDI Indemnitees”) from any and all claims, liabilities, losses, penalties, interest, costs, damages and expenses (including attorneys’ fees and litigation costs) involving personal injury or property damage. Purchaser also agrees to hold harmless, fully defend, and indemnify CDI and the CDI Indemnitees from and against any and all patent or other intellectual property claims related to (i) any CDI goods made in accordance with Purchaser’s designs or specifications; (ii) the use of any drawings provided to CDI by Purchaser for use in the manufacture, production or assembly of such goods, or (iii) Purchaser’s modification of CDI goods or Purchaser’s combination of CDI’s goods with another product, which in either case was not previously authorized by CDI.
10. WAIVER AND CHOICE OF LAW.
The failure of CDI to insist in any one or more instances, upon the performance of any of the Terms and Conditions as set forth herein or the failure of CDI to exercise any of its rights hereunder shall not be construed as a waiver or relinquishment of any such terms, conditions or rights and shall not affect CDI’s right to insist on strict performance and compliance with regard to any future performance of these Terms and Conditions. All transactions shall be governed by the laws of the State of Texas, United States of America, excluding conflict law rules. The provisions of the United Nations Convention on Agreements for the International Sale of Goods shall not apply.
11. DISPUTE RESOLUTION/ATTORNEYS’ FEES.
Any dispute, controversy, or claim arising out of or related to this transaction where the amount in controversy does not exceed the sum of $50,000, exclusive of interest and costs, shall be resolved by means of binding arbitration. A demand for arbitration shall be served by the party seeking arbitration on the other party by certified mail. Within forty-five (45) days after a party demands arbitration, the parties shall select a single arbitrator. The selected arbitrator shall conduct the arbitration in a manner substantially similar to the procedures set forth in the Commercial Arbitration Rule of the American Arbitration Association (“AAA”). If the parties are unable to agree on an arbitrator, the party demanding arbitration shall file a demand for arbitration with the AAA and the arbitration shall then proceed in accordance with the Commercial Arbitration Rules of the AAA. In all circumstances, the arbitration shall take place in Houston, Texas.
Any dispute, controversy, or claim arising out of this transaction where the amount in controversy exceeds the sum of $50,000, exclusive of interest and costs, shall be adjudicated exclusively by a court of competent jurisdiction in Houston, Texas. The parties hereto irrevocably consent to the personal jurisdiction of and venue in a court of competent jurisdiction in Houston, Texas, and irrevocably waives any claim or challenge to such jurisdiction or venue.
In the event of any action or proceeding related to a transaction subject to this Agreement where CDI is determined to be the prevailing party with regard to some or all claims, Purchaser agrees to pay all of CDI’s attorney’s fees and litigation costs up through and including any appeal.
12. CANCELLATION, CHANGES.
Purchaser shall have no right to make any changes or to cancel this Agreement after CDI commences the production of any specially manufactured goods for Purchaser or CDI prepares the goods to be provided hereunder for shipment unless agreed upon in writing by CDI and provided that Purchaser will pay CDI for any costs incurred prior to the cancellation and/or any increased costs as a result of any modification.
13. EXPORT CONTROL REGULATIONS COMPLIANCE.
CDI Group Positions
Purchaser shall respect the CDI Group Positions, which may contain more restrictive provisions than the Trade Restrictions as defined below. These Group Positions are based on commercial considerations and other compliance concerns, including but not limited to: money laundering and corruption concerns and concerns related to the financing of terrorism. These Group Positions apply to the CDI goods sold as spare parts or incorporated in a higher-level assembly (such as fitted unit, a ground vehicle, a plane, etc.). As of the signature date of the Agreement, the list of countries to which CDI refuses and prohibits any direct or indirect sales (including transit across these countries) is as follows: Cuba, Iran, North Korea, Syria. This list is subject to changes during the term of the agreement and CDI reserves the right to regularly notify such changes to the Purchaser.
Purchaser shall comply with all applicable laws and regulations with regard to the supply, sale, transfer, export, re-transfer, or re-export of the CDI goods, including, but not limited, to those relating to: trade sanctions (including but not limited to comprehensive or sectoral embargoes and restricted parties) and export controls (including but not limited to military or dual usage products), altogether defined hereafter as “Trade Restrictions”. For the avoidance of doubt, all applicable laws and regulations could include those originating out of the United Nations, the European Union, the OSCE, or the United States of America.
Purchaser shall not cause CDI to either directly or indirectly risk any potential violation of any applicable Trade Restrictions. Furthermore, Purchaser will not supply, sell, transfer, export, re-transfer, re-export, or otherwise make available or use any CDI good supplied by CDI in order to circumvent, evade or avoid any applicable Trade Restrictions.
Purchaser shall only supply, sell, transfer, export, re-transfer, re-export, otherwise make available or use CDI goods as permitted by applicable law and shall not supply, sell, transfer, export, re-transfer, re-export, or otherwise make available, either directly or indirectly, any CDI goods:
(a) To any individual, entity, or body resident, located, registered, incorporated, domiciled, or headquartered in any jurisdiction targeted by applicable Trade Restrictions;
(b) To any "Restricted Person": Restricted Person shall mean any individual, entity or body either: (1) specifically designated or listed under Trade Restrictions; (2) owned or controlled by any person specifically designated or listed under Trade Restrictions; or, (3) acting for or on behalf of any person specifically designated or listed under Trade Restrictions and
(c) For any use, purpose, or activity which is prohibited or otherwise restricted under Trade Restrictions,
Where CDI has reasonable cause to suspect that any CDI good may be or has been supplied, sold, transferred, exported, re-transferred, re-exported, otherwise made available to any jurisdiction targeted by applicable Trade Restrictions, or to a Restricted Person, or for any use, purpose or activity which is prohibited or otherwise restricted under Trade Restrictions, CDI reserves the right to:
(i). Immediately suspend its performance under the Agreement;
(ii). Request further information or documentary evidence from Purchaser, including but not limited to:
a. Any licenses, authorizations, permits, or approvals obtained by the Purchaser with respect to the supply, sale, transfer, or export of the CDI goods;
b. Any End User Certificates or Undertakings supplied to the Purchaser;
c. Any shipping or commercial documentation, including invoices; or, bills of lading,
in order to verify the end use(s) or end-user(s) of the CDI goods.
(iii). Take any other appropriate and proportionate measure regarding its commercial relationship with the Purchaser.
Purchaser certifies that, as of the date hereof, neither Purchaser, nor any of the Purchaser’s Group Companies, nor any of their respective directors or officers is a Restricted Person. Purchaser shall immediately notify CDI if Purchaser, or any of the Purchaser’s Group Companies, or any of their respective directors or officers becomes a Restricted Person. Furthermore, Purchaser shall immediately inform CDI if Purchaser is or become aware or has reasonable cause to suspect that either the Purchaser, or any of the Purchaser’s Group Companies, or any of their respective directors or officers may become a Restricted Person.
In the event that any CDI good supplied by CDI is re-supplied, re-sold, re-transferred, re-exported, re-distributed, or otherwise made available to any third party, Purchaser shall take all actions reasonably necessary to ensure that such third parties: (i) comply with any applicable Trade Restrictions and CDI Group Positions; and, (ii) do not cause CDI to directly or indirectly violate any applicable Trade Restrictions or CDI Group Positions.
Purchaser shall indemnify and hold harmless CDI from and against any losses, costs, claims, causes of action, damages, liabilities, and expense, including attorneys’ fees, any expense of litigation or settlement, and court costs, arising from any non-compliance with Trade Restrictions or CDI Group Positions by Purchaser. Purchaser shall be responsible for any act or omission of Purchaser, its officers, employees, affiliates, agents, suppliers, or subcontractors at any tier, in the performance of any of its obligations under this clause.
14. ELECTRONIC SIGNATURE.
Both parties agree that this particular contract may be conducted by electronic means and executed by an electronic signature, and such electronic signature will appear on the agreement just as a handwritten signature would for the purpose of establishing the validity, enforceability, and admissibility of the contract.
15. ASSIGNMENT, WAIVER, ENTIRE AGREEMENT, SEVERABILITY.
Neither party shall assign or delegate any of its rights or obligations under this Agreement without the prior written consent of the other party, which such consent shall not be unreasonably withheld, except that either party may assign or delegate its rights or obligations hereunder to an Affiliate without the other party’s consent. As used herein, the term “Affiliate” shall mean any entity that directly, or indirectly through one or more intermediaries, controls or is controlled by or is under common control with the entity specified. CDI may terminate this Agreement upon written notice to Purchaser without any further liability to Purchaser if there is a change of control of Purchaser, which shall mean any acquisition of substantially all of Purchaser’s assets or the acquisition of 30% or more ownership in Purchaser’s company by a third party. The Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior oral or written representations or agreements by the parties with respect to the subject matter of this Agreement. Neither the Agreement nor any of its provisions may be modified, amended, or waived, whether orally, through the parties’ course of performance, course of dealing, or course of conduct, or manifested in any other way, unless in writing and signed by an authorized officer of CDI. It is the express intention of the parties that such requirement for written modifications, amendments, or waivers be strictly enforced notwithstanding judicial precedent or statutory provisions to the contrary. Any provision found invalid or unenforceable will not affect the validity or enforceability of any other provision and the invalid provision may be judicially modified to the extent enforceable.